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Manual surveys are slowing HR teams down. Here’s what to do instead.

Last updated October 2025

This is for you if you’re using free survey tools like Microsoft Forms or Google Forms.

If you’re in HR and using these free survey tools, you already know how painful it can be to run employee surveys manually.

Collecting responses, downloading spreadsheets, cleaning up data, creating charts, and then trying to make sense of it all.

It’s not unusual for this process to drag on for 4 – 8 weeks or more.

By the time the results are finally ready to share, oftentimes the workplace has moved on, employees are disengaged, and the moment for action has passed.

This is why many organisations only run surveys once a year, even though employees want to be heard far more often.

There’s a better way.

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Manual surveys vs survey software

 

To put it into perspective:

  • Manual process: 4 – 8 weeks from survey close to report delivery.
  • Stribe’s process: Results and analysis available in real-time, instantly. One click to share reports.

 

The problem with manual surveys

 

Manual surveys are slow, clunky, and often counter-productive.

HR knows employee feedback is crucial, but the manual process makes it slow and painful for everyone involved. It’s a vicious cycle.

Here’s why:

  • They eat up HR’s time – Instead of focusing on action, HR teams spend weeks crunching numbers in spreadsheets and trying to make sense of qualitative data.
  • Employees lose trust – People give feedback, but then wait months to see if anything changes, which only feeds disengagement.
  • Only annual surveys feel ‘doable’ – Because the admin is such a headache, most companies stick to once-a-year surveys, missing valuable insights in between.
  • Insights get lost – By the time results are presented, some of the issues raised may already feel outdated and therefore are never addressed.

How HR survey software makes surveys faster and more useful

 

This is where HR survey software like Stribe comes in.

Instead of wasting weeks on spreadsheets, you can collect, analyse, and act on feedback in real-time.

Here’s how it works:

  • Automated analysis – No more manually creating charts or trying to make sense of huge Excel files. Stribe turns feedback into clear insights instantly – including free-text comments and qualitative data.
  • Dashboards with real-time result – All your survey results and engagement analytics in one place, easy to filter and share with leadership.
  • Benchmark tracking – Compare your scores against industry averages or your own past results, so you can clearly show progress.
  • More frequent surveys – Because it’s easy to run, you’re not limited to annual surveys. Pulse surveys give you a real-time picture of employee sentiment.

The biggest win is HR teams get their time back.

Instead of number-crunching, you can focus on conversations, solutions, and positive change.

Why speed matters for employee engagement

 

Fast feedback loops are essential for engagement.

When employees see that their feedback leads to visible changes, trust builds.

When surveys vanish into a black hole for months, people stop bothering to respond.

By moving away from manual surveys and embracing survey software like Stribe, you can:

  • Act on feedback faster
  • Show employees their voices matter
  • Spot problems before they become bigger issues
  • Prove the ROI of engagement initiatives to leadership

quotation mark The biggest driver of engagement is showing people what you're doing about their feedback. quotation mark

Kieran Innes, Stribe CEO

Stribe – Surveys with less faff, more feedback

 

At Stribe, we believe HR should spend less time wrangling spreadsheets and more time driving real change.

That’s why we built employee engagement survey software designed to make feedback easy, fast, accessible and actionable.

With Stribe you get:

✅ Unlimited pulse surveys
✅ Employee recognition platform
✅ Anonymous messenger
✅ Comprehensive reporting dashboards
✅ Employee intranet with built-in analytics
✅ Seamless integrations and single sign-on (SSO)
✅ Customisable survey templates
✅ iOS and Android app
✅ AI survey writing tool
✅ Dedicated customer support

No more waiting months for results.

No more frustrated employees wondering if their feedback went anywhere.

Quicker insights, better conversations, and healthier workplace culture.

 

Get started

About the author

jade madeley
Jade Madeley

Starting out her early career as a journalist, Jade Madeley is an accomplished content writer with 8+ years’ experience across business, personal finance, SaaS, human resources and employee engagement. Working with Stribe, she crafts insightful content that brings complex HR topics to life and drives meaningful action.

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